Registration
Whether you are registering as an individual or a group delegation, signing up is easy and straightforward for URMUN25!
Registration Information
What is an Independent Delegate?
What is a Group Delegation?
URMUN allows individuals to register either independently or as part of a school delegation. If you register as an individual delegate, you or your parent/guardian/custodian must take full responsibility for your conference registration, fees, and attendance. While your parent/guardian/custodian are not required to be present at the conference, the individuals listed as your primary and secondary [parent/guardian/custodian] contacts must be reachable during the event in case of any issues or emergencies.
As an individual delegate, you will also serve as a ‘Head Delegate’ and are required to attend the ‘Head Delegate & Faculty Sessions’ hosted by the Secretariat throughout the conference. To apply, individual delegates must complete the Delegate Registration form.
Group delegations consist of two or more delegates who register together, typically as Model United Nations teams. If you register as a group delegation for URMUN25, at least one Head Delegate or faculty member must accompany your delegation.
URMUN25 requires a Head Delegate, teacher adviser, or faculty member for group delegations. This individual will be responsible for attending the ‘Head Delegate & Faculty Sessions’ hosted by the Secretariat throughout the conference. The Head Delegate, teacher adviser, or faculty member must register on behalf of their delegation before individual delegates from their delegation can complete their registration process.
There is no maximum delegation size—you are welcome to bring as many delegates as you wish.
Simply follow the straightforward registration process to secure your spot at URMUN25!
How to Register for URMUN25
An Individual Delegate Registration Form and a Delegation Registeration Form will be posted on our website on July 31st, 2024.
- For Group Delegations:
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- Your Faculty Advisor/Head Delegate will be responsible for filling out the Delegation Registration Form on behalf of the entire delegation. This form will collect delegation contact information and approximate size.
- Once our Registration team confirms this registration, your school/institution will be successfully registered for URMUN25 and will be added as an option for delegates on the Individual Delegate Registration Form.
- Your delegates may then fill out the Individual Delegate Registration Form, indicating their delegation affiliation and committee preferences.
- For Independent Delegates:
- You may directly fill out the Individual Delegate Registration Form, indicating your status as an Independent Delegate, committee preferences, and payment confirmation.
Please note that URMUN25 is a conference exclusively for high school delegates (from grades 10 to 12) and undergraduate delegates. Each Highschool Delegation can have a maximum of 5% Grade 10 students and the remaining 95% Grade 11 & 12.
Pricing*
Highschool Delegate Fees
CAD$50
EARLY BIRD
July 31st — August 30th or the first 50 spots [whichever comes first]
CAD$65
REGULAR REGISTRATION
September 10th — November 5th
CAD$87
LATE REGISTRATION
November 18th — March 13th or until we reach capacity[whichever comes first]
Undergraduate Delegate Fees
CAD$75
EARLY BIRD
July 31st — August 30th or the first 50 spots [whichever comes first]
CAD$87
REGULAR REGISTRATION
September 10th — November 5th
CAD$99
LATE REGISTRATION
November 18th — March 13th or until we reach capacity[whichever comes first]
Delegation Fees
CAD$120
EARLY BIRD
July 31st — August 30th or the first 50 spots [whichever comes first]
CAD$150
REGULAR REGISTRATION
September 10th — November 5th
CAD$185
LATE REGISTRATION
November 18th — March 13th or until we reach capacity[whichever comes first]
Early Bird prices are available for the first 50 delegates who register. If you register a delegation with more delegates than the number of early bird spots remaining, the entire delegation will receive the discounted price. The number of spots remaining will be displayed on our website.
Regular Registration
Regular registration will commence once early bird spots are sold out or by September 10th at the latest.
Fees
- Delegate Fee: Each delegate pays an individual fee.
- Delegation Fee: An additional charge applies for delegations of 2 or more people, on top of the individual delegate fees. Faculty Advisors do not need to pay this extra fee.
Note: Prices do not include Eventbrite’s transaction fee.
Payment Policy
Cancellation Policy
We cordially request that group and independent delegates who register within the Early Bird and Late Registration timeframes pay immediately to secure their spots. Invoices will be sent post-registration or upon confirmation that the entire group delegation has completed registration. Group delegations that pay collectively through Eventbrite will receive these invoices. Delegates will not be prompted to pay URMUN directly at the time of registration.
For group delegations paying collectively through Eventbrite, invoices will be issued on or before March 14th, 2025. Payment is required within two weeks of receiving the invoice. The only exception to this policy is for delegates who have applied for financial assistance, in which case the issuance of a fee may be postponed.
Upon submission of your registration form, an invoice will be issued to your delegation or personal email if you are registering as an independent delegate. Payments are processed through the Eventbrite platform and are due 30 days after the invoice is received. Please note that a transaction fee is charged with every Eventbrite transaction. If you need an extension under exceptional circumstances, please contact us at [email protected].
Committee preferences will be collected from delegates who have paid their fees in full. The first round of committee assignments will be released on a rolling basis starting in November.
*If you are unable to make an online payment through Eventbrite and need to send a cheque or use an alternative payment method, please contact the Director-General of Finance, Faith Ajibola, at [email protected].
- Early Bird registrants will receive a 50% refund.
- Regular registrants will receive a 25% refund.
- Delegates who registered during the Late Registration period will not receive a refund.
Delegates who withdraw from the conference will not receive refunds after March 13, 2025, when registration for URMUN 2025 closes.
Please note: All refunds will not include the 7% fee required to cover our use of Eventbrite.
Please do not hesitate to reach out to us at [email protected] if you have any queries or concerns regarding payment, cancellation, or invoicing.
Rules and Regulations
At the University of Regina Model UN Conference (URMUN), we take our rules and conduct very seriously. We expect all members of the conference to uphold these values with the utmost integrity. It is imperative that all participants—including staff, secretariat, directors, delegates, teacher advisors, and others—are treated equally and with respect.
To ensure a smooth and respectful experience for everyone, please review our rules and regulations below. Your adherence to these guidelines is not only expected but mandatory for the success of the conference.
FAQ
Frequently Asked Questions
Can we register more delegates than the approximate amount we state on the Registration form?
For sure! The Delegation Registeration form requests that Faculty Advisors or Head Delegates indicate an approximate number of delegates which will be a part of the delegation, but we understand that the number is tentative. Feel free to register more or less delegates than the approximate number indicated on the Delegation Registeration form!